If you are looking to register a business in Netherlands, it is important that you first start with the process of company formation in Netherlands for the same.

It is also advised in particular rather that you hire professionals who are the experts in registering/ incorporating companies in the said jurisdictions having special arrangements in the Dutch public notaries for the incorporation of (standard) BV’s based in fixed prices including standard articles of incorporation which will provide you initially all the provisions suitable for starting a business in Netherlands.

Netherland company formation procedure – step by step:

For the gathering of the information and documents necessary for the incorporation of the BV there are three relevant steps in the incorporation procedure:

1. Provide key information and digital copies of certain documents which are required for the preparation of the draft articles of incorporation and the other draft documents which will have to be provided in the course of the incorporation process (step 1);
2. The draft articles of incorporation and certain other documents and forms to be signed will be provided to you next. You will then be asked to provide approval for the wording of the articles and subsequently to arrange for sign-off on certain documents pertaining to the incorporator, directors, and UBOs. Some of these documents will have to be legalized/ apostilled. You will be specified the exact requirements when they occur (step 2);
3. You will have to provide the requested documents and forms by courier and the Dutch public notary will proceed and incorporate the BV (step 3).

Below are the specified information/digital documents which will be required in order to kickstart the incorporation procedure (step 1)

Information/docs required with regard to the BV:

With respect to the BV itself the following information is required:

1. a) Three alternative names for the BV (in order of preference);
2. b) If required, trade names deviating from the statutory names (in order of preference);
3. c) The full registered address of the BV (including street and street number);
4. d) A detailed description of the future activities of the BV;
5. e) The nominal value of the shares (normally € 100.00 or € 1.00 per share);
6. f) The amount of the issued share capital upon the incorporation (minimum of one share);
7. g) The desired book year (normally calendar year, but deviating book year is possible).

With regard to the registered address: before company formation in Netherlands, you will need to receive a formal document confirming that the office owner allows the BV to rent an office there (preferably a signed rental or service agreement).

Information/docs required with regard to the incorporator:

With regard to the incorporator we need to receive the following information:

1. a) Copy of passport;
2. b) Current marital status;
3. c) Copy recent utility bill (or other official document confirming current living address).

Please note that the copy of the passport must be legalized and apostilled. This requirement will be specified in Step 2. In Step 2 you will be provided a draft POA that will make it possible to incorporate your company remotely. This POA will need to be legalized and apostilled further.

Information/docs required with regard to future Director of the BV:

The future director of the BV (presuming this will be a non-Dutch individual) will need to provide the following information:

1. a) Copy of passport;
2. b) Current marital status;
3. c) Copy recent utility bill (or other official document confirming current living address).

Please note that the copy of the passport must be legalized and apostilled. This requirement will be specified in Step 2

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